From: April Roy (april@tsw.berkeley.edu)
Date: Fri Aug 30 2002 - 08:59:15 PDT
Each year TSW's fiscal year end schedule of deadlines are posted to
our web by March of each year, and specifically addressed to UCB
Department Billing Staff. As well, our FY end deadline information
has always been included in the General Accounting Fiscal Year End
Announcement which goes out to all BFS Listserve accounts, and to
MSOs (previously was found on the front page of general ledgers);
includes a checklist of all important campus deadlines, specifically
accounting deadlines across campus. These methods clearly explain
deadlines for submitting orders with reasonable expectation of
receiving and billing (the two go together) within the same fiscal
year. Traditionally the accounting staff of each department keeps up
with that information, and their related open expenditures, and
contacts TSW and/or takes action to conduct their own carry forwards
accordingly. Please see your accounting/billing contacts in your
department, and review all of these important schedules each year, as
it is important to your critical need to keep track of this type of
budgetary concern.
TSW has no intent to deter or impede your operations, but posts these
schedules to assist, and is available to assist in any way possible.
TSW staff are available to discuss any last minute, critical issues,
that come to our attention, provided we are notified.
April Roy
Manager, UC Berkeley Campus Computer Store - The Scholar's Workstation
Acting Manager, Workstation Hardware Repair Support Group
2200 University Avenue
University Hall, Room 41
Berkeley, CA 94720
PH 510-643-7119
FX 510-643-6201
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Date: Thu, 29 Aug 2002 17:11:17 -0700
To: micronet-list@uclink4.berkeley.edu, magnet-list@uclink4.berkeley.edu
From: Greg Merritt <gmerritt@uclink.berkeley.edu>
Subject: [Micronet] end-of-year TSW purchases
Sender: owner-micronet-list@uclink4.berkeley.edu
Our office just got a real surprise. We ordered computers
via TSW early in June, received them mid-June, but found that they
were billed to our department on July 31.
That pushed the purchases from last fiscal year's budget
(where we wanted them) to this fiscal year's budget... which means
that this year's equipment budget took a big hit before this year got
started.
Spoils our plans for equipment purchases for this year, and
means less business that we can give to TSW overall. A real
lose-lose situation... perhaps we'll need to make sure to try to
order systems directly from the vendor via ProCard or other means in
the months of May and June? How best to get the .edu discount when
doing an end-run around TSW late in the fiscal year? Anybody have
suggestions for avoiding this sort of trouble?
-Greg, still learning how to navigate the bureaucracy...
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This archive was generated by hypermail 2b29 : Fri Aug 30 2002 - 09:07:27 PDT